Position Description and Duties
GENERAL
DUTIES Provides
administrative and program support to an administrative or academic
department.
- Oversees department operations and assists management in planning department
activities, creating schedules, assigning staff and preparing and delivering
department communications.
- Works with appropriate offices related to personnel recruitment, expediting
search activities
- Research coordinates and organizes materials for key events such as promotion
and tenure reviews.
- Supervises and trains support staff and student workers.
- Manages budget and coordinates purchasing, accounting, and
payroll.
- Provides instructions and basic advice to students, faculty, and others
seeking information on department activities, policies, and schedules.
- Performs related duties as assigned.
Job Title Name: Administrative Specialist CONTRACT
TITLE Higher
Education Assistant CAMPUS
SPECIFIC INFORMATION The
Administrative Specialist will report to the chair of the Mathematics
department.
In addition to the duties listed above, this position will:
- Assist in faculty and administrative recruitment, as well as departmental
events.
- Assist in the collection of materials for reappointment, promotion, and
tenure reviews.
- Provide instructions and referrals to graduate and undergraduate students.
- Assist the chair with hiring and scheduling adjuncts to ensure that proper
support services are provided.
- Coordinate the scheduling of classes and enrollment of students into classes.
- Gather and actualize student and alumni data, manage the departmental budget,
and coordinate the submission of payroll.
- Schedule and coordinate seminar speakers and associated purchases and
expenses.
- Prepare various communications for the chair.
- Train office administrative assistants and work-study students. BENEFITS CUNY
offers a comprehensive benefits package to employees and eligible dependents
based on job title and classification. Employees are also offered pension and
Tax-Deferred Savings Plans. Part-time employees must meet a weekly or
semester work hour criteria to be eligible for health benefits. Health benefits
are also extended to retirees who meet the eligibility criteria.
Qualifications and Requirements
MINIMUM
QUALIFICATIONS Bachelor's
Degree and four years' relevant experience required. OTHER
QUALIFICATIONS The
ideal candidate will have:
- Four years or more of experience working as an administrator for a higher
education institution
- Proficiency in Microsoft Office
- Excellent communication and interpersonal skills
- Experience dealing with budgets and payroll
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